In line with the recent announcement by the Government of UAE, effective January 2, 2022, our UAE offices will change its working hours to Monday - Friday (8:30 am to 6 pm) with Saturday and Sunday being the new weekend. Stay safe and well!

Trainee Operations Coordinator

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Trainee Operations Coordinator

Location: Aberdeen, UK Closing Date: 31/07/2022
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Key Result Areas:

  • Assist in raising, checking and tracking all sales orders and hire jobs from point of order up to equipment return
  • Accurate and timely processing of paperwork to ensure effective tracking of all hire equipment
  • Liaise with workshop to promptly close out any issues relating to receipt/despatch
  • Assist in organising despatch of all deliveries, raising all required documentation including customs/export control requirements and liaising with couriers/freight forwarders as required
  • Upkeep all customs/export control records
  • Tracking the export/import of goods to ensure delays are quickly identified
  • Liaise with couriers/freight forwarders regarding return equipment shipments and imports
  • Ensure Import and Export declarations completed on behalf of Unique Group are received, accurate and correct
  • Liaise with the finance department on client invoicing
  • Assist with month-end client invoicing
  • Assist in the day-to-day running of the office
  • Active commitment to QHSSE, including compliance with QHSSE Policies, and supporting documentation contained within the IMS, as well as adhering to and reporting to management on all aspects of the QHSSE Management System
  • STOP an activity, at any time, if believed to be unsafe or failing to meet the relevant QHSSE requirements

Knowledge, Skills and Experience:

  • Proficient IT skills with a good working knowledge of Microsoft Office packages and experience with ERP systems an advantage
  • Working knowledge of customs and export control requirements is advantageous
  • Good verbal and written communication skills
  • Well organised with good attention to detail
  • Flexible approach to tasks and roles
  • Willingness to learn

QHSE Responsibilities:

  • To consistently work to all Quality, Health, Safety and Environmental standards applicable to Unique Group
  • Comply with Unique Group’s QHSE Management System
  • Promote a positive QHSE culture at the workplace.
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