Location: Darlington
Key Responsibilities
As a Procurement Administrator, you will play a vital role in ensuring timely, cost-effective purchasing and supplier coordination using Microsoft Dynamics D365. Your core duties will include:
- Reviewing planned orders in D365 and creating purchase orders (POs)
- Managing PO submission and approvals through workflow processes.
- Prioritising and transmitting approved POs and supporting documents (e.g., manufacturing drawings, document transmittals) to suppliers.
- Updating D365 with confirmed delivery dates upon order confirmation for internal visibility.
- Tracking order acknowledgements and preparing shortage and backlog reports.
- Providing regular updates on potential supply interruptions.
- Monitoring lead times, delivery dates, and cost accuracy in D365.
- Maintaining and updating open POs until finalisation or closure.
- Ensuring compliance with supplier agreements and contracts; reporting non-conformances.
- Submitting new vendor applications in line with the New Vendor Onboarding Process.
- Managing document filing in D365 and SharePoint.
- Maintaining the Item Master and Vendor Master lists in D365, including creation of new items.
Key Deliverables
- Achieve 100% on-time delivery with zero cost of poor quality (COPQ) incidents.
- Effectively manage vendor performance on on-time delivery (OTD) and quality control (QC).
- Ensure timely and accurate processing of all POs in D365 within internal service level agreements (SLAs).
- Distribute Requests for Quotes (RFQs) to preferred vendors based on sales or engineering release.
- Drive a minimum 5% cost improvement through strategic vendor management.
Qualifications & Experience
Education:
- Diploma or higher qualification in Procurement, Supply Chain, or International Trade.
Technical Skills:
- Proficient in ERP systems, ideally Microsoft Dynamics D365.
- Strong MS Office skills (Excel, Word, Outlook).
- Data analysis and reporting capabilities.
- Vendor relationship and contract management.
- Strong negotiation skills.
Experience:
- Minimum 5 years of hands-on experience in sourcing, pricing negotiation, and order management.
- Proven track record managing vendor performance and ensuring delivery, cost, and quality targets are met.
- Solid understanding of logistics, inventory management, and general supply chain operations.
- Experience working in a manufacturing environment.
- Demonstrated ability to handle disruptions such as delays, shortages, and quality issues.
Behavioural Competencies
- Clear and effective communicator.
- Builds and maintains strong supplier and stakeholder relationships.
- Strong problem-solving and decision-making skills.
- Detail-oriented with excellent time management.
- Proactive, with a strong sense of initiative.
- Ethical and demonstrates sound judgement.
- Resilient under pressure and capable of managing multiple priorities.