Job Summary:
We are seeking an experienced and detail-oriented Accounts Payable (AP) Specialist to join our Global Accounts team based in Andheri (Mumbai), India. The ideal candidate will have a solid background in accounting, strong ERP and Excel skills, and a proven track record of handling invoice processing, reconciliations, and compliance tasks. This role will be responsible for end-to-end AP posting, ensuring accuracy, adherence to financial controls, and timely collaboration with internal teams and vendors. A key focus will be on process optimization and supporting audit requirements, contributing to the overall efficiency and integrity of the finance function.
Job Responsibilities
Invoice Processing and Posting:
- Review, verify, and post vendor invoices into the accounting system, ensuring accuracy and proper authorization.
- Match invoices with purchase orders, contracts, and receipts to confirm validity and completeness.
- Identify and resolve discrepancies or issues with invoices in collaboration with internal departments and vendors.
Transaction Accuracy and Documentation:
- Maintain accurate records of all AP transactions, ensuring proper documentation for audit and compliance purposes.
- Ensure proper coding of expenses to the relevant cost centers, accounts, and projects.
- Process and post employee reimbursements, utility bills, and recurring payments accurately and promptly.
Compliance and Controls:
- Adhere to company policies, internal controls, and external regulations in all AP activities.
- Support compliance with tax regulations, including VAT/GST or withholding tax requirements related to invoices.
- Assist in updating and maintaining standard operating procedures (SOPs) for AP posting processes.
Reconciliation and Reporting:
- Perform periodic reconciliations of AP sub-ledgers to the general ledger to ensure data integrity.
- Generate reports on posted invoices, open items, and transaction status for management review.
- Support month-end and year-end closing activities by ensuring accurate AP postings and accruals.
Collaboration and Support:
- Collaborate with procurement, treasury, and other departments to ensure accurate and timely invoice processing.
- Act as a point of contact for internal stakeholders and vendors to resolve invoice-related queries.
- Provide support for internal and external audits by preparing and presenting required documentation.
Process Improvement:
- Identify inefficiencies in the AP posting process and recommend improvements to enhance accuracy and speed.
- Support the implementation of automation tools or systems to streamline AP workflows.
Qualifications and Experience
- Education: Bachelor’s degree in accounting, Finance, or a related field
- Technical Skills:
– Proficiency in ERP systems (e.g., SAP, Oracle, or similar) and invoice processing tools.
– Solid understanding of accounting principles, AP workflows, and financial regulations.
– Strong Microsoft Excel skills, including data analysis and reconciliation.